MINUTES OF THE CITY OF GRANDE PRAIRIE

FINANCIAL & ADMINISTRATIVE SERVICES COMMITTEE

Tuesday, April 30, 2024 at 10:00 A.m. - 11:00 A.m.

Council Chambers, City Hall

MEMBERS PRESENT

• W. Pilat, Committee Chair
• M. O'Connor, Councillor
• G. Berg, Councillor
• J. Clayton, Mayor

ALSO PRESENT

• G. Blackmore, Councillor
• W. Bosch, Councillor
• K. O’Toole, Councillor
• S. Bourke, City Manager
• D. Whiteway, Chief Financial Officer
• B. Glavin, Chief Operating Officer
• M. VanWerkhoven, Chief Public & Protective Services Officer, Acting
• J. MacEachern, Chief of Staff
• A. Van Beekveld, Council Committee Coordinator
• S. Smith, Director of Assessment & Taxation

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1.

CALL TO ORDER

The meeting was called to order at 11:09 a.m.

2.

ADOPTION OF AGENDA

• MOVED by G. Berg

  Committee adopt the agenda as presented.

  For: (4)

  J. Clayton, W. Pilat, G. Berg, and M. O'Connor

  CARRIED (4 to 0)

3.

DELEGATIONS

4.

REPORTS

4.1

Service Area Update

Danielle Whiteway

D. Whiteway, Chief Financial Officer, presented Committee with an update on the current and projected activities planned throughout the service area:

• Assessment & Taxation - Tax notices are expected to be mailed around the May long weekend. Taxes will be due June 28 this year as June 30 falls on a Sunday. 
• Finance - Administration is finalizing processes for annual reporting, including submission of the Financial Information Return and 2023 Audited Financial Statements to Municipal Affairs. Work is underway on grant reporting for the calendar year.  
• Procurement - There are currently 8 bids on the market, with 5 more scheduled for release this week. The Spring bike auction (101 bikes) will run from May 2 until May 16.
• GIS & ITS - Administration has updated a satellite imagery photo of City; this is scheduled to be captured in May. A Noxious Weed Spray Application has been completed.

4.2

Fees, Rates & Charges Bylaw Amendment C-1395N

Danielle Whiteway

D. Whiteway, Chief Financial Officer, presented Committee with amendments to the Fees, Rates & Charges Bylaw. The proposed amendments add a fee for the Sidewalk Patio Program, along with some housekeeping amendments.

• MOVED by G. Berg

  Committee recommend Council give three readings to Bylaw C-1395N, being an amendment to the Fees, Rates and Charges Bylaw.

  For: (4)

  J. Clayton, W. Pilat, G. Berg, and M. O'Connor

  CARRIED (4 to 0)
• MOVED by J. Clayton

  Committee direct Administration to bring back a report identifying a jurisdictional scan regarding the user fees of recreation facilities, and bring this back in conjunction with budget deliberations.

  For: (4)

  J. Clayton, W. Pilat, G. Berg, and M. O'Connor

  CARRIED (4 to 0)

4.3

2024 Property Tax Bylaw C-1473

Danielle Whiteway

S. Smith, Director of Assessment & Taxation, presented Committee with the 2024 Property Tax Bylaw. The Municipal Government Act requires Council to pass a property tax bylaw annually.

• MOVED by M. O'Connor

  Committee recommend Council give three readings to Bylaw C-1473, being the 2024 Property Tax Bylaw.

  For: (4)

  J. Clayton, W. Pilat, G. Berg, and M. O'Connor

  CARRIED (4 to 0)

5.

CORRESPONDENCE

6.

OTHER BUSINESS

7.

BYLAW & POLICY REVIEW

8.

OUTSTANDING ITEMS LIST

The Committee reviewed the Financial & Administrative Services Committee Outstanding Items List for April 30, 2024.

• MOVED by G. Berg

  Committee receive the April 30 Outstanding Items List, as presented, for information.

  For: (4)

  J. Clayton, W. Pilat, G. Berg, and M. O'Connor

  CARRIED (4 to 0)

9.

ADJOURN

The meeting ended at 11:25 a.m.