MINUTES OF THE CITY OF GRANDE PRAIRIE

CORPORATE SERVICES COMMITTEE

Tuesday, August 03, 2021 at 10:15 A.m. - 11:15 A.m.

Council Chambers, City Hall

PRESENT

• Y. Minhas, Committee Chair
• K. O’Toole, Councillor
• E. Friesen, Councillor
• J. Clayton, Mayor (ex officio)

ALSO PRESENT

• D. Bressey, Councillor
• H. Galanti, City Manager
• D. Whiteway, Corporate Services Director, Acting
• R. Leigh, Infrastructure & Economic Development Director, Acting
• S. Harvard, Community Services Director, Acting
• C. Manuel, Protective & Social Services Director
• A. Van Beekveld, Council Committee Coordinator
• V. Norris-Kirk, Deputy City Clerk

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1.

CALL TO ORDER

The meeting was called to order at 10:31 a.m.

2.

DELEGATIONS

3.

REPORTS

3.1

Director's Service Area Report

Danielle Whiteway

D. Whiteway, Acting Corporate Services Director, presented Committee with an update on the current and projected activities planned throughout the service area:

• Assessment & Taxation - Reminder to property owners that property taxes are due on or before August 31. 
• Finance - The mid-year capital progress update is planned for the next Committee meeting. This will provide Committee and the public with an update on the City's significant capital projects, as well as bring forward a few emerging projects for approval. The Q2 financial update is being finalized and will be brought to Committee August 31. 
• Procurement - Administration is working with departments to prepare for the mid-year capital report.
• ITS - The CityView Permit and Inspections Portal went live on July 27. This allows users to review permit application status, view their documents, see the fees, upload documents, schedule inspections, etc. 
• Communications & Marketing - The August Capital Project Highlights map will be released on City social media this week and the Capital Projects Story Map has also been updated with latest progress photos. Administration is working with Finance to promote a budget engagement stakeholder session with Grande Prairie youth ages 14-24 occurring on August 11. Youth ages 14-24 are encouraged to attend to learn more about the budgeting process and to provide feedback. Additional public engagement sessions are being planned for the fall. Administration encourages everyone to stay tuned to the 2022 budget engagement page located on the City's engagement platform, engage.cityofgp.com, for the latest details as they develop. 

4.

CORRESPONDENCE

5.

OTHER BUSINESS

6.

BYLAW & POLICY REVIEW

6.1

Access to Information and Protection of Privacy Bylaw C-1382 and Policies

Valerie Norris-Kirk

V. Norris-Kirk, Deputy City Clerk, presented Committee with the FOIP Bylaw and supporting policies. Administration is committed to enhancing the City's overall legislative compliance, information management and privacy practices by implementing the recommendations identified in the 2017 FOIP Gaps Analysis report.

• MOVED by E. Friesen

  Committee recommend Council: 

  1. Give three readings to Bylaw C-1382, being the Access to Information and Protection of Privacy Bylaw;

  2. Approve Policy 500, being the Access to Information and Protection of Privacy Policy;

  3. Approve Policy 807, being the Video Surveillance Policy; 

  4. Repeal Policy 805, being the Video Surveillance in Public Areas Policy; and

  5. Repeal Policy 806, being the City Facilities Video Surveillance Policy.

  For: (4)

  Mayor J. Clayton, E. Friesen, Y. Minhas, and K. O’Toole

  CARRIED (4 to 0)

7.

OUTSTANDING ITEMS LIST

The Committee reviewed the Corporate Services Committee Outstanding Items List for August 3, 2021.

• MOVED by K. O’Toole

  Committee receive the August 3, 2021 Outstanding Items List, as presented, for information.

  For: (4)

  Mayor J. Clayton, E. Friesen, Y. Minhas, and K. O’Toole

  CARRIED (4 to 0)

8.

ADJOURN

The meeting ended at 10:44 a.m.